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A Finance and Accounting Manager position is now open - Please submit your application by midnight, April 16, 2018

Finance and Accounting Manager

The Stephen Lewis Foundation (SLF) works with community-level organizations which are turning the tide of HIV & AIDS in Africa by providing care and support to women, orphaned children, grandmothers and people living with HIV & AIDS. Since 2003, we have funded over 1600 initiatives, partnering with more than 300 community-based organizations in the 15 African countries hardest hit by the global AIDS pandemic.


Job Summary

Assuming the greatest level of trust, integrity, responsibility and fine attention to detail, the Finance and Accounting Manager will provide expert financial advice to the Programmes team, which works in close collaboration with the Foundation’s community-based partners in Africa. The Finance and Accounting Manager is also responsible for projecting, monitoring and reporting on the Foundation’s overall cash-flow requirements and providing overall support to the Director of Finance.

This a full-time contract position and is based in our downtown Toronto office.

Job Duties and Responsibilities

Programmes-Specific Finance Responsibilities (60%):

  • Working in close collaboration with the Programmes team, review financial reports and variance analysis reports and all audited financial statements submitted by the Foundation’s partners. Provide reports and/or advise the Programmes team of any observations or concerns arising from the review
  • Working in collaboration with the Programmes team, share observations and make recommendations to enhance financial policies and procedures, and to advance and adapt tools and templates to strengthen the financial capacity of the Foundation’s grassroots partners
  • Working in consultation with the Director of Programmes, provide finance-related support to the team of field representatives that carries out monitoring and evaluation visits with the Foundation’s partners
  • Working closely with the Director of Programmes, develop a projection of the Foundation’s monthly cash-flow requirements to meet all scheduled Agency Agreements disbursements; advise the Director of Finance of cash-flow needs, and update and provide regular (monthly or quarterly) cash-flow projection reports

Overall Foundation Finance Responsibilities (40%):

  • Oversee and manage the Foundation’s accounting software, ensuring timely and accurate maintenance of finances, strong financial controls, and data quality and integrity. Maintain an up-to-date chart of accounts and balanced general ledger, including journal entries and posting accounts payable transactions
  • Advise the Director of Finance of any potential issues, discrepancies, or accounting irregularities
  • Coordinate with the Finance and Donations Processing teams to ensure monthly and annual timeframes are met, provide guidance, support and assistance when needed, and identify issues as they arise
  • Set up and/or approve wire transfers to partners, consultants, field representatives and vendors in collaboration with Programmes, Human Resources, Operations and other management
  • Perform all monthly reconciliations between the Foundation’s cash accounts and three databases (Raiser’s Edge, MIP Accounting, MicroEdge Gifts)
  • Work closely with the Director of Finance and Programmes team to advance and maintain systems for accurate tracking of earmarked and restricted funds
  • Prepare Monthly Revenue Reports
  • Coordinate with the Director of Finance to prepare, monitor and report on overall cash-flow projections; monitor the Foundation’s cash position on a daily basis; advise the Director of Finance of any emerging matters related to bank accounts, investments, or cash-flow
  • Prepare and file the PCI Compliance Report by deadline
  • Manage day-to-day relationships with banking and wire payments partners, including responding to requests for information, and participating in all meetings and negotiations for services and rates. Maintain all electronic and hard-copy files of banking-related information, and manage credit card programme and usage
  • Assist the Director of Finance with quarterly and annual financial and variance reporting for Board of Directors and Board Committee meetings, as required
  • Collaborate with the Director of Finance to prepare for the annual financial audit process (external), including preparing year-end working papers, meeting with auditors, and providing requested documentation  
  • Assist the Director of Finance with preparing and filing the annual T-3010 Charity Information Return
  • Assist the Director of Finance in developing an annual budget, and input Board-approved budget in MIP accounting database
  • Maintain up-to-date documentation of procedures and related tasks

Qualifications

  • Professional accounting designation (CPA) or, in the process of obtaining designation
  • 5 years of related experience in Accounting or Finance, preferably in grant making or fundraising in the not-for-profit sector
  • Experience with Financial Statement presentation
  • Experience working with accounting databases (MIP or similar)
  • Strong analytical skills combined with creative problem-solving skills
  • Excellent ability to communicate with warmth, professionalism and clarity, in writing and in person
  • Strong interpersonal skills and demonstrable appreciation of diversity and inclusion
  • Comfortable in a fast-paced environment requiring flexibility and multitasking under pressing deadlines
  • Strong organizational skills, including time-management and the ability to prioritize and meet deadlines
  • Excellent knowledge of Microsoft Office (Word, Excel and Outlook)
  • Personal commitment to the values of feminism, social justice, solidarity, collaboration and gender equality
  • Understanding of issues around HIV & AIDS an asset

Supervisor: Director of Finance


Those wishing to apply please send your resume and cover letter, along with your salary expectations to: careers@stephenlewisfoundation.org. Please include “Finance and Accounting Manager” in the email subject line.

The closing date for the position is April 16, 2018 at midnight.

Please do not call or email the Foundation about this posting. Only those selected for an interview will be contacted.

The Stephen Lewis Foundation is an equal opportunity employer.

Thank you for your interest in working with the Foundation.

Internships

The Stephen Lewis Foundation does host interns at our office in Toronto. We typically host interns who need to complete an internship or similar placement as part of a post-secondary programme. We endeavour to offer challenging and appropriate internships for students, based on the areas in which we work. We are an administrative office and may be able to offer opportunities in communications, finance or community events and relations. Please note that we do not carry out any international development programme design or planning, nor do we facilitate internship, employment, co-op or volunteer opportunities at the organizations we fund in Africa.

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